VitalDocs™
Automated storage and retrieval system for Marriage License, Birth Certificate, and Death Certificate recording

VitalDocs™ provides electronic document storage, indexing, public access and issuance of certified copies.

Application Features:

  • Comprehensive system for storage, management and retrieval of Birth, Death and Marriage record information
  • Document scanning and imaging capabilities
  • Improves staff productivity through the use of electronic document management system
  • Enables multiple staff members to access records simultaneously
  • Public access module offers research and copy services
  • Allows access by authorized county departments that use these records in their business process
  • System can be easily modified to accommodate individual County needs
  • System can import Marriage License data to reduce data entry requirements

VitalDocs™ This system will improve staff productivity through the use of scanning and database technology that provides multiple staff members with simultaneous access to these records and provides the public with research and copy services. Access can be granted to County Departments to obtain “Not for Official Use” research copies.

  • Uses database technology for fast storage and retrieval of documents
  • Employs standard “Tiff Group IV” scanning technology
  • ODBC compatible database, works with MS SQL, and Oracle
  • Easy to configure to meet individual county needs
  • 60 day maintenance and technical support included
  • Annual software subscription and maintenance agreement provides ongoing technical support
  • Scans and stores certificates from issuing organizations
  • Quality assurance module
  • Superior tools to enhance image quality
  • Easy to use indexing user interface
  • Searching and retrieval with Public Access Module
  • Access documents within entire department or enterprise
  • Import from Marriage License Module
  • Import index data for birth and death from AVSS